Running a multilingual video meeting used to mean booking an interpreter or hoping everyone could cope in a shared second language. With live translation built into the call, you can host one in minutes. Here is a step-by-step guide to a meeting where every participant speaks and listens in their own language.

Before the meeting

Preparation is light, but a couple of choices up front make the call smoother:

  • Pick your engine: Standard for casual syncs, Pro or Premium when you want a natural spoken translation for clients.
  • Share the room link in the invite so people can join straight from the browser — no install required.
  • Remind guests to allow microphone and camera access when they join.

Step 1: Create or open the room

Open VoxTranslate in the browser and start a room. You can keep it private and share the code, or use a public room. Signing in unlocks billing and saved preferences; guests can join too, depending on the room.

Step 2: Set each person's language

Everyone chooses the language they want to speak and hear. The source language is auto-detected, so people can simply start talking, but it can also be set manually if you prefer certainty.

Step 3: Speak naturally and watch the subtitles

As each person talks, their words are transcribed and translated live into every language in the room. Listeners see subtitles in their own language, and on Pro and Premium they also hear a natural AI voice translation.

Step 4: Use the in-call tools

A multilingual meeting is more than audio. During the call you can:

  • Send messages in the auto-translated text chat.
  • Share your screen or sketch on the collaborative whiteboard.
  • Use emoji reactions and hand-raise to keep large calls orderly.

Step 5: Follow up afterwards

When the call ends, download the session transcript in the language you want, generate an AI report, and email a recap to participants so nothing gets lost in translation after the fact.

Frequently asked questions

Do participants need to install anything?

No. VoxTranslate is browser-native — guests open the room link, allow mic and camera, and they are in.

How many languages can one meeting handle?

Every language present in the room is translated in parallel, so a four-person call can run in four different languages at once.

Can I get a record of what was said?

Yes. You can download the transcript (in your chosen language) and downloadable session reports in formats like PDF, JSON, SRT, and VTT.